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Systems Consultant & Workspace Expert

I build systems that actually work.

I'm Shihab Rahman — a consulting and systems development expert specializing in Notion workspace design. I help teams and businesses build operational systems that are functional, intuitive, and beautiful.

Book a Consultation See My Approach
Professional headshot of Shihab Rahman, Notion systems consultant
My Approach

Three steps to a workspace
you'll love using.

Every system I build follows the same proven philosophy — layering function, experience, and design in the right order.

01

Make It Functional

The foundation comes first. I structure your databases, connect your workflows, and ensure every piece of your system serves a clear purpose. Nothing decorative — just solid architecture that works.

02

Make It Feel Good

A functional system nobody enjoys using is a failed system. I refine navigation, simplify interactions, and remove friction so your workspace feels intuitive — like it was built just for you.

03

Make It Aesthetic

Once function and experience are dialed in, the final layer is polish. Clean layouts, consistent design language, and thoughtful visual details that make your system look as good as it works.

What I Do

Consulting & systems
built for real work.

I work with teams and individuals who need systems that do more than look good on a demo — they need to hold up under real-world pressure.

Notion Workspace Development

End-to-end workspace design and build — from information architecture to database schemas, dashboards, and team collaboration structures. I design Notion systems that scale with your operations.

  • Database architecture & relations
  • Dashboard design & filtered views
  • Team collaboration setup
  • Workflow automation

Systems Consulting

Strategic consulting for teams drowning in tools but starving for systems. I audit your current setup, map your processes, and design operational systems that eliminate the chaos.

  • Operational process audit
  • System architecture planning
  • Tool consolidation strategy
  • Implementation roadmap

Workspace Rescue & Optimization

Already have a Notion workspace that's gotten out of hand? I come in, audit the mess, and restructure everything — consolidating databases, fixing navigation, and making it usable again.

  • Full workspace audit
  • Database consolidation
  • Navigation restructuring
  • Performance optimization

Process Design & Documentation

I help you document what your team actually does — turning tribal knowledge into repeatable processes with clear SOPs, templates, and knowledge bases that new hires can follow from day one.

  • SOP creation & templates
  • Knowledge base architecture
  • Onboarding system design
  • Process documentation
About Me

The expertise behind
the systems.

I've spent years designing and building operational systems for businesses — from startups finding their footing to established teams untangling years of accumulated process debt. My focus has always been on systems that people actually use, not just systems that look good in a presentation.

As a Notion workspace expert and Notion Certified Admin, I bring deep platform knowledge combined with a systems-thinking approach. I don't just organize pages — I architect solutions that evolve with your business.

Notion Certified Admin
Systems architecture & operational design
Workspace builds across startups, agencies, and teams
Process optimization & documentation specialist
Deep expertise in database design and relational structures

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Shihab Rahman
Certified
Notion Admin
My Clients

Teams & brands
I've built for.

A selection of organizations I've partnered with on Notion workspaces and operational systems.

SALT Agency logo
Client monogram logo
Pixory logo
Max Capacity Marketing logo
Futura logo
Sohva logo
My Reviews

What clients
say about working together.

Portrait of Marisa, a client, outdoors.

Marisa

Client review

Shihab has been amazing during this whole process. I got in touch at the beginning of March where we set up a call to discuss my unique brief. He absorbed everything and created something amazing! I would highly recommend working with Shihab if you are like me, a business owner with no time to organising anything. I feel that I now have an amazingly structured platform to put all the information from my brain into! On top of this, Shihab is very friendly, polite and kind. He has said I can message him anytime I need which I really appreciate. Thank you!
Headshot of Carl Stephens.

Carl Stephens

Client review

Shihab, what can I say other than amazing. Your approach to this project has been exceptional, the level of understanding has been amazing and the end result is awesome. Delivered exactly what we needed and more. I would highly recommend Shihab for any technical project for Notion.
Headshot of Sach Baylin-Stern.

Sach Baylin-Stern

Client review

Shihab delivered outstanding work on a highly customized Notion workspace build. I came to him with a complex set of needs involving project management, budgeting, calendars, task flows, and team views — and he absolutely nailed it. Not only did he address every detail with precision, but he also brought thoughtful design touches and smart solutions I hadn't even considered. He was patient, fast, communicative, and deeply knowledgeable about Notion's capabilities. Even when the scope expanded a little, he stayed calm and collaborative throughout. The tutorial he provided at the end was clear and empowering — I now feel confident using and evolving the system. Can't recommend him enough. I'll 100% be working with him again in the future. If you need high-end, functional Notion work done right, Shihab's your guy. THANK YOU SHIHAB!!!
Let's Talk

Ready to build something
that works?

Whether you need a workspace built from scratch, a system rescue, or strategic consulting — let's start with a conversation about what you're trying to solve.

1

Book a free consultation call

2

We discuss your challenges and goals

3

I propose a clear plan and scope

4

We get to work building your system

Get in Touch

No pressure, just a conversation about your goals.